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Admission and Registration


Admmission

Overview

The UCF College of Graduate Studies coordinates the admission process with program directors and the deans of the colleges to admit prospective students to graduate study. The College of Graduate Studies also admits students who are applying as nondegree-seeking students.

In order to enroll in graduate classes, students must have obtained a baccalaureate or higher degree, prior to the start of the term for which the student is admitted, from a regionally accredited U.S. institution or from a recognized foreign institution. Students without a baccalaureate or higher degree from a regionally accredited U.S. institution or a recognized foreign institution are not admitted to graduate degree programs, graduate certificate programs, or graduate nondegree status. The College of Business Administration requires that all degrees must have been earned from a regionally accredited institution.

Admission to the University

The admission process begins with the receipt of the Online Graduate Application for Admission along with all supporting documents. In order to be considered for admission to a graduate program, the following information must be submitted and on file in the UCF College of Graduate Studies by the stated application deadline: application, residency, and any required supporting documents specified by the program. These documents become part of UCF's files and will not be returned to or copied for the applicant. All documents, aside from transcripts and test scores, must be submitted together with the online application. Transcripts and test scores must be official.

For specific program information, refer to the appropriate department descriptions in the Graduate Programs section of this catalog. Program application deadlines are listed for each graduate program. Some programs require a pre-application and may require additional documents as part of this process.

NOTE: All programs require that all admission documents (application form, residency form, recommendations, essay/personal statement, resume) be submitted online simultaneously by the stated application deadline. Official test scores must be sent directly from ETS/Pearson Vue to the UCF College of Graduate Studies (institution code 5233 for GRE and TOEFL; institution code RZT-HT-58 for GMAT). Official transcripts should be sealed in an envelope by the registrar of the former institution and sent directly to the UCF College of Graduate Studies, P.O. Box 160112, Millican Hall 230, Orlando, FL 32816-0112.

Once the online application and all supporting documents are received, the UCF College of Graduate Studies will send you an e-mail notifying you of its receipt. Actual processing of the application, however, is not initiated until the application fee and other required materials are received in the UCF College of Graduate Studies. The College of Engineering and Computer Science and the College of Optics and Photonics require pre-application to their programs prior to beginning the university application process. Please refer to the graduate program's admissions information in order to become familiar with the procedures specific to each program.

When all application information has been received by the stated deadline and processed by our office, the appropriate graduate program reviews it in order to make an admission recommendation. Acceptance into a graduate program will be granted by the UCF College of Graduate Studies.

Nondegree-seeking applicants will receive notice of acceptance to the university and registration information from the UCF College of Graduate Studies. Admission as a nondegree student does not constitute admission to a graduate program.

Readmission to the University

A regularly admitted student who has not been registered for three consecutive semesters must apply for readmission to the same graduate program through the UCF College of Graduate Studies. Students can complete the online admission application. All supporting documentation should be submitted online as well. An application processing fee is required. Please refer to the Graduate Programs section to ensure that you have not missed the deadline for your program. Readmissions are not guaranteed.

Reactivation of Your Application

Applicants that are not granted admission for a specific term must complete a new online application if they wish to be considered for a new term/program. Those applicants that are admitted but do not enroll in their first term will also need to complete a new online application if they wish to be considered for a new term or program. An application fee is required. Supporting documents such as resumes, essays and letters of recommendation should be resubmitted online if more than 12 months have elapsed since the last application. GRE/GMAT scores received will remain on file and are valid for 5 years from the test date; TOEFL/IELTS scores received will remain on file and are valid for 2 years from the test date. Transcripts received by our office will never expire. Please refer to the Graduate Programs section to ensure that you have not missed the deadline for your program. Reactivations are not guaranteed.

U.S. Citizens and Resident Aliens

The application for admission to a graduate program is submitted electronically through the online application. The College of Engineering and Computer Science and the College of Optics and Photonics require a pre-application to their programs prior to beginning the university application process. The College of Engineering and Computer Science pre-application is located at www.graduate.cecs.ucf.edu, and the College of Optics and Photonics pre-application is located at http://www.creol.ucf.edu/Academics/Prospective/PreApplication/.

U.S. citizens and resident aliens in the United States must submit the following application materials directly to the UCF College of Graduate Studies:

  • Graduate Application for Admission (electronically signed and submitted by the applicant).
  • Residency Classifcation form (submit with online application).
  • A $30 nonrefundable application fee is required of all applicants for each application submitted.
  • One official transcript (in a sealed envelope) from each college/university attended. For UCF students applying to UCF graduate programs: You do not need to request transcripts of your UCF course work. The UCF College of Graduate Studies will request those transcripts internally.
  • Graduate Record Examination scores (GRE) or General Management Admission Test (GMAT) scores for doctoral applicants and for those applying to master's programs that require an admissions test. These scores must be sent directly to UCF by the testing agency.
  • Test of English as a Foreign Language (TOEFL) scores or International English Language Testing System (IELTS) scores sent directly to UCF, if an applicant is from a country where English is not the only official language, or when an applicant's degree is not from an accredited U.S. institution, or if an applicant did not earn a degree in a country where English is the only official language or a university where English is the only official language of instruction.
  • Recommendations, if required by the program (complete this section of the online application).
  • Immunization Form*
  • Resume, essay, or other materials if required by the program (must be submitted as part of the online application).

Some programs may require interviews, portfolios, or other material. Official application materials (or duplicate copies) should not be submitted directly to the graduate programs as it will delay the processing of the application. All official application materials, with the exception of test scores and transcripts must be submitted online. The UCF College of Graduate Studies must receive the application and all supporting documents by the stated application deadline.

*To expedite processing of materials, download and print the Immunization Form from the online application. Send the completed form to the address specified on the form. This form is not used in making an admission decision. However, you will not be allowed to enroll at UCF without submitting the Immunization Form.

Nondegree-seeking Students

If you are interested in taking graduate courses at UCF for personal or professional enhancement or to prepare for possible admission to a graduate program, you may enroll as a nondegree-seeking student. An online application must be submitted. If you are applying as a nondegree student, you must submit the following application materials:

  • Graduate Application for Admission (electronically signed and submitted by the applicant).
  • Residency Classification form (submit with online application).
  • A $30 non-refundable application fee is required of all applicants for each application submitted.
  • One official transcript (in a sealed envelope) showing an earned bachelor's degree from a regionally accredited institution. For UCF students applying as nondegree-seeking: You do not need to request transcripts of your UCF course work. The UCF College of Graduate Studies will request those transcripts internally.
  • Immunization Form*

The UCF College of Graduate Studies must receive the application and all supporting documents electronically by the stated application deadline.

Please note that nondegree admission or admission to a graduate certificate program at UCF does not guarantee admission to graduate status in a degree program. If admitted to graduate status in a degree program, no more than 9 credit hours taken as nondegree seeking will be allowed to be transferred. International students are not eligible for nondegree status unless they hold an eligible visa. Students taking online courses from their home country are eligible to be nondegree-seeking since they do not require a visa.

In general, nondegree-seeking students are not eligible for financial aid, assistantships, fellowships, or tuition support, although it is best to check with the Office of Student Financial Assistance for specific details. Nondegree-seeking students must be enrolled in 12 credit hours or more to be considered in full-time status.

* To expedite processing of materials, download and print the Immunization Form from the online application. Send the completed form to the address specified on the form. This form is not used in making an admission decision. However, you will not be allowed to enroll at UCF without submitting the Immunization Form.

Transient Students

Students attending UCF for a term from another institution where they are receiving their degree are classified as transient students. Transient students can apply online as a Nondegree-seeking student. An online application must be submitted. Required documents for transient students are:

  • Graduate Application for Admission (electronically signed and submitted by the applicant; select "Nondegree (General)").
  • A $30 non-refundable application fee is required of all applicants for each application submitted.
  • Residency Classification form (submit with online application).
  • A letter from your home institution stating that you are in good academic standing and that the institution will accept the transfer of the hours or an official transcript (in a sealed envelope) showing an earned bachelor's degree from a regionally accredited institution.
  • Immunization Form*

The UCF College of Graduate Studies must receive the application and all supporting documents electronically by the stated application deadline.

*To expedite processing of materials, download and print the Immunization Form from the online application. Send the completed form to the address specified on the form. This form is not used in making an admission decision. However, you will not be allowed to enroll at UCF without submitting the Immunization Form.

Certificate Students

If you are interested in taking graduate courses at UCF in a specialized or interdisciplinary area, you may enroll in one of our many graduate certificate programs. In order to apply to a certificate program, complete the online application. The following application materials are required:

  • Graduate Application for Admission (electronically signed and submitted by the applicant).
  • A $30 non-refundable application fee is required of all applicants for each application submitted.
  • Residency Classification form (submit with online application).
  • One official transcript (in a sealed envelope) showing an earned bachelor's degree from a regionally accredited institution. For UCF students applying for a certificate: You do not need to request transcripts of your UCF course work. The UCF College of Graduate Studies will request those transcripts internally.
  • Immunization Form*

The UCF College of Graduate Studies must receive the application and all supporting documents electronically by the stated application deadline.

If you are a regular graduate student in a graduate degree program and wish to supplement your degree with a graduate certificate, you may do so by completing the online application indicating the certificate program. In order to complete a graduate certificate program, a student must apply and be admitted to a specific graduate certificate program. International students on an F-1 visa will not be accepted solely into a certificate program unless they are concurrently enrolled in the Intensive English Language Program at UCF or are attending UCF as a transient student and hold an I-20 from an approved institution.

Students who choose to pursue both a degree and a professional certificate must sustain normal academic progress toward the degree program.

*To expedite processing of materials, download and print the Immunization Form from the online application. Send the completed form to the address specified on the form. This form is not used in making an admission decision. However, you will not be allowed to enroll at UCF without submitting the Immunization Form.

International Students

The application for admission to a graduate program is submitted electronically through the online application. The College of Engineering and Computer Science (pre-application) and the College of Optics and Photonics (pre-application) require that you fill out a pre-application form before you complete the university application for graduate admission. If you are not a U.S. citizen or resident alien, you must submit the following application materials:

  • Graduate Application for Admission (electronically signed and submitted by the applicant by the stated application deadline).
  • A $30 non-refundable application fee, paid as a check or money order in U.S. currency drawn on a U.S. bank and made payable to the University of Central Florida, is required of all applicants for each application submitted. No application fee is required for the pre-application form required by the College of Engineering and Computer Science or the College of Optics and Photonics.
  • One official transcript (in a sealed envelope) showing a bachelor's degree earned at a regionally accredited U.S. institution or from a recognized foreign institution, accompanied by an official certification of degree, with date awarded. If a student has attended more than one college or university, separate transcripts must be submitted.
  • Residency Classification form (submit with online application)
  • The university conducts a complete assessment of all required credential documents (official transcript(s) and official certification of degree) submitted by the student, including the record of all academic course work. Excluding all master's programs in the College of Business Administration and the Rosen College of Hospitality Management and those master's programs that do not require a GRE (or GMAT), the university will evaluate all credentials for international students who have received their degree at a college or university outside of the United States. Additional information is available in the Transcripts Evaluation section on this webpage.
  • Graduate Record Examination scores (GRE) or General Management Admission Test (GMAT) scores for doctoral applicants and for those applying to master's programs that require an admissions test. These scores must be sent directly to UCF by the testing agency.
  • Test of English as a Foreign Language (TOEFL) scores or International English Language Testing System (IELTS) scores sent directly to UCF, if an applicant is from a country where English is not the only official language, or when an applicant's degree is not from an accredited U.S. institution, or if an applicant did not earn a degree in a country where English is the only official language or a university where English is the only official language of instruction.
  • Financial Statement with a letter indicating commitment (from your parents, government, or others) to financially support your education.
  • Recommendations, if required by the program (complete this section of the online application).
  • Immunization Form*
  • Resume, essay, or other material, if required by the program (must be submitted as part of the online application).

Some programs may require interviews, portfolios, or other materials. Official application materials (or duplicate copies) should not be submitted directly to the graduate programs as it will delay the processing of the application. All official application materials, with the exception of test scores and transcripts, must be submitted online. The UCF College of Graduate Studies must receive the application and all supporting documents by the stated application deadline.

* To expedite processing of materials, download and print the Immunization Form from the online application. Send the completed form to the address specified on the form. This form is not used in making an admission decision. However, you will not be allowed to enroll at UCF without submitting the Immunization Form.

International Student Policies

UCF adheres to the principle that the university is primarily a community of scholars, both national and international, in pursuit of knowledge, and active in teaching, studying, and doing research. The presence of international students on the campus contributes substantially to the quality of the educational experience for everyone. It can bring to the classroom learning environment unique viewpoints and perceptions that would otherwise be lost. Effective personal contact across cultures can reduce errors in understanding one another's problems and foster a climate of international peace and cooperation among people of the world today.

Only students with a complete application package will receive e-mail updates and consideration from the UCF College of Graduate Studies. To expedite the application process, international applicants should submit all documents (application, test scores, letters of recommendation, transcripts, etc.) under the same name, preferably the name as it is listed on the official passport. Upon receiving an application, the UCF College of Graduate Studies assigns a student identification number (for example, 828-XX-XXXX). This number should be included whenever possible in all correspondence.

International students are not eligible for nondegree/certificate status unless they hold an eligible visa. Additional information regarding immigration processes and transition to the UCF community is available from the International Services Center.

International applicants are encouraged to begin the application process early. Also, international applicants should ensure all supporting documents, including those required to issue an I-20, are received by the stated application deadline. Only official documentation is accepted and it is the student's responsibility to submit all documents by the application deadline. The application status available online at my.ucf.edu is the most current and accurate information available.

Official Transcripts

All applicants for graduate admission must provide one official transcript (in a sealed envelope) showing a bachelor's degree earned at a regionally accredited U.S. institution or an internationally recognized institution and an official diploma/degree certificate, with date awarded. If a student has attended more than one college or university, separate transcripts must be submitted for each institution. To be official, transcripts and diploma/degree certificate must bear the original seal or signature of the school's registrar or of the appropriate school official or office. To ensure the timely evaluation of academic credentials, applicants should submit all transcripts, accompanied by diploma/degree certificate, at the time of application and by the stated application deadline.

Transcript Evaluation

Evaluation Policy

The university conducts a complete assessment of all required credential documents (official transcripts and official certification of degrees) submitted by the student, including the record of all academic course work. Excluding all master's programs not requiring a standardized admissions test, and those master's programs in the College of Business Administration and the Rosen College of Hospitality Management, the university will evaluate all credentials for international students who have received their degree at a college or university outside of the United States. Additional information regarding specific application requirements and credentials processing for those master's programs not requiring a standardized admissions test, and for all master's programs in the College of Business Administration and the Rosen College of Hospitality Management is given below.

The university does not consider documents certified by a notary public or commissioner of oaths to be official.

Photocopies of certified documents are not acceptable. Course work completed at one institution but listed on the record of a second institution is not acceptable. A separate copy of the record from the first institution is required.

If these documents are written in a language other than English, a certified translation in English must be provided together with the original language records. Any translated record should be a literal and not an interpretive translation. Acceptable English translations may be provided by sworn court-approved translators, qualified translators working within university foreign language departments, and from reputable translation agencies. We recommend the services of University Language Services (ULS) and Josef Silny and Associates, Inc. for certified translations.

If a student is missing any documentation, or other required information, an evaluator will contact the student by e-mail to request the additional documentation/information. In the case that a student is missing documentation/information, the evaluation process will be placed on hold until the university has received all necessary documentation. All students are advised to submit all required documentation as early as possible so as to not to delay the evaluation process.

In the event that the university receives documentation that is questionable, or suspicious in any way, the university will verify authenticity with the issuing institution. If an institution must be contacted for verification, the evaluation process will be placed on hold until the university has received all necessary information.

Equivalency Information

All applicants for graduate study at the University of Central Florida must hold a U.S. Bachelor's degree, or its equivalent, from a regionally accredited or governmentally recognized institution of higher learning. This is a minimum requirement for admission to a graduate program at UCF. For a list of some country-specific information on foreign degree equivalents and required documentation, please visit Sample Country Requirements.

Applicants to master's programs not requiring a standardized admissions test, and master's programs in the College of Business Administration and Rosen College of Hospitality Management

In addition to official transcripts and certification of degrees, a course-by-course credential evaluation is required of all students who have attended a college/university outside the United States. Credential evaluations are accepted from World Education Services (WES) or Josef Silny and Associates, Inc. only. All documents required by World Education Services (WES) or Josef Silny and Associates, Inc., must be submitted directly by the applicants. The university is not responsible for forwarding any documents received by our office to World Education Services (WES) or Josef Silny and Associates, Inc.

Resources for International Transcript Evaluations

UCF accepts transcript evaluations from the following two agencies only:

World Education Services, Inc.
PO Box 01-5060, Miami, FL 33101
Telephone: 306-358-6688
Fax: 305-358-4411
www.wes.org

Josef Silny and Associates, Inc.
International Education Consultants
PO Box 248233, Coral Gables, FL 33124
Telephone: 305-273-1616
Fax: 305-273-1338
www.jsilny.com

Documents Needed to Issue an I-20

Refer to the International Services Center (ISC) website for information on policies and documents needed to issue an I-20. All documents needed to issue an I-20 must be received by the stated application deadline.

For additional questions about documents required for I-20 issuance, you may contact the UCF International Services Center by e-mail (isc@mail.ucf.edu) or by telephone (407)823-2337.

International Application Deadlines

Complete applications (all required documents) for all graduate programs must be received electronically by the date listed below to be considered for admission for that semester. Failure to meet these deadlines may prevent admission as a regular graduate student for the term. Please refer to the Graduate Programs section in this catalog for programs that have earlier deadlines for international applicants. The following dates are university application deadlines for international students (students from abroad).

Fall admission: January 15
Spring admission: July 1
Summer admission: November 1

The following dates are university application deadlines for international transfer students (transfers from U.S. schools).

Fall admission: March 1
Spring admission: September 1
Summer admission: December 15

In addition, students who wish to be considered for fellowships or assistantships must have a complete application package by January 15 (or the designated Fall Priority date for their program).

Test of English as a Foreign Language

International students, except those who are from countries where English is the only official language, those who have earned a degree from a regionally accredited US college or university, or those who have earned a degree from a country where English is the only official language or a university at which English is the only official language of instruction, are required to submit a score on the Test of English as a Foreign Language (TOEFL) or IELTS before they can be admitted to the university. Students who are non-native speakers of English (and do not have a degree from a U.S. institution) must pass the SPEAK exam administered by the UCF Center for Multilingual Multicultural Studies before they will be permitted to teach as a Graduate Teaching Associate or Graduate Teaching Assistant.

A TOEFL computer-based score of 220 or 80 on the internet-based TOEFL (or equivalent score on the paper-based test) or 6.5 on the IELTS is required unless otherwise specified by the program. The list below includes programs that have determined a minimum required TOEFL or IELTS score higher than the university requirement.

Program TOEFL
(Paper)
TOEFL
(Computer)
TOEFL
(iBT)
IELTS
College of Arts and Humanities
   English 577 233 91 7
   History 577 233 91 7
   Studio Art and the Comuter 573 230 89 7
College of Sciences
   Biology 573 230 89 7
College of Business Administration 577 233 91 7

International Student Mandatory Health and Accident Insurance

Each international student accepted for admission must, prior to registration, submit proof of compliance with the Board of Education's mandatory health and accident insurance. There are no exceptions made for submitting this proof. Written proof of insurance must be provided to the Student Health Services Center and must be valid at all times. Cancellation of the policy or stoppage of the premium will result in administrative withdrawal from all classes. If an insurance carrier from outside of the United States issues the insurance, a notarized statement, in English, must be provided attesting to meeting the minimum coverage mandated by the state of Florida.

If an insurance carrier from outside of the United States issues the insurance, a notarized statement, in English, must be provided attesting to meeting the minimum coverage mandated by the state of Florida.

For additional information regarding student health insurance, contact Student Health Services.

Tax Obligations

The Internal Revenue Service (IRS) is the U.S. government institution that oversees the withholding and filing of taxes. International students are not always exempt from income taxes in the United States. To determine your tax obligations, students should visit the IRS website.

Upon arrival at UCF, international students will be required to apply for a Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) and provide this number to the Registrar's Office at UCF. The International Services Center will help international students complete the paperwork required for their visa and SSN or ITIN.

International students who will have graduate assistantships will not be allowed to begin work until the department or program submits the valid SSN and assistantship paperwork to UCF Human Resources.

International students who are to receive tuition support or fellowships must provide a valid SSN to the Registrar's Office before payment processing can occur. Those with fellowships must also complete additional paperwork with the UCF Finance and Accounting Office. Deferments for tuition and fellowship awards will be placed on the student's account, but payment cannot occur until all required paperwork is completed and the valid SSN has been provided to the Registrar's Office.

Employment of International Students

International students must have their I-20 authorized by the International Services Center for any on-campus or off-campus employment. Approved on-campus employment must be validated by presenting all immigration documents and Social Security Number to the UCF Human Resources (HR) Department. International students are not allowed to start employment until they present receipt of Social Security Card application or Social Security Number issued to them by the Social Security Administration.

For detailed information on employment and taxation, visit the websites of UCF Human Resources and UCF Finance and Accounting.

Information for All Applicants

Application Forms

The application for admission to a graduate program is submitted electronically through the online application. A nonrefundable application fee is required of each applicant for each application submitted.

Reactivation

A student who has submitted an application for admission to the UCF College of Graduate Studies, but never attended, may reactivate the original application within a year by completing a new online application. Reactivation is the process by which students can apply and be considered for admission without having to resubmit all supporting materials (as long as it is within a year of the original application). An application fee is required. Admission is not guaranteed by applying for reactivation. If a student applies and does not attend, application files are destroyed after one year. When reactivating an application, please check program deadlines and requirements to ensure that all requirements are met. To reactivate your file or apply for readmission, complete the online application by the stated application deadline for your program.

Official Transcripts

To be granted admission to UCF in graduate or nondegree status, all applicants must request official transcripts (in a sealed envelope) from their previous institution showing a baccalaureate degree and their grades in all work attempted while registered as an undergraduate student OR while registered as an upper-division undergraduate student (normally based on the last sixty attempted semester hours). Transcripts must be mailed directly from the previous institution to the UCF College of Graduate Studies For UCF students applying to UCF graduate programs: You do not need to request transcripts of your UCF course work. The UCF College of Graduate Studies will produce those transcripts internally. If grades were transferred from other schools in the last 60 semester hours, official transcripts from those schools also must be obtained and included. If applying to Business, Social Work, or Psychology, all transcripts from all colleges attended are required. Final acceptance into degree-seeking graduate status is not granted unless an applicant's official transcripts and necessary official test scores are on file so that they can be evaluated for admission.

Graduate Examinations

All students who wish to be admitted in regular degree-seeking status to a doctoral program or wish to be considered for university-wide fellowships must also submit an official GRE General Test score (or an official GMAT score as required). Some master's level programs may also require the GRE or GMAT for admission. Some programs may also require the GRE subject test before admission into graduate student status. Official copies must be forwarded directly from the Educational Testing Service (ETS) or Pearson Vue to the UCF College of Graduate Studies (Institution Code 5233 for GRE and TOEFL and RZT-HT-58 for GMAT) and be on file by the stated application deadline. UCF recommends that any individual contemplating class work beyond the bachelor's degree take the GRE or GMAT at the earliest possible date to avoid problems associated with a delay of acceptance into a graduate program. The GMAT exam is computerized. Registration is available by phone at 1-800-717-GMAT or by visiting their website at www.mba.com. The GRE is also available in a computerized format. Registration for the GRE is available at 1-800-GRE-CALL or by visiting their website at www.ets.org. Test scores are usually available in four to six weeks. Preparatory courses are offered through UCF's Division of Continuing Education (407) 882-0260, or www.ce.ucf.edu.

Pearson Vue and the Educational Testing Service's policy are to report scores only until September 30 following the fifth anniversary of the test date. In other words, test scores are only valid for five years. If ETS/Pearson Vue cannot provide an official copy, students will need to repeat the GRE or GMAT and have an official score reported to the UCF College of Graduate Studies.

Test of English as a Foreign Language (TOEFL) scores are only valid from ETS for two years. Registration for the TOEFL is available by visiting the ETS website at www.ets.org. Registration for the International English Lanuguage Testing System (IELTS) is available by visiting their website at www.ielts.org.

Medical History Report

All new students must furnish medical history reports on the approved university health form before registration will be allowed. The Immunization Form is available from the UCF Student Health Services. This form should be completed and mailed to the address on the form. Immunizations and diagnostic procedures may be required of students by the university prior to any registration. University requirements for vaccinations or immunizations may be waived upon receipt of appropriate documentation from the student that the waiver is requested on the basis of religious grounds or on the recommendation of a university physician.

Where physician examinations or certificates are required, they must be signed by a doctor of medicine or by a doctor of osteopathy. The university reserves the right to refuse registration to any student whose health record or report of medical examination indicates the existence of a condition that may be harmful to members of the university community.

Validity of Submitted Documents

If the university finds that an applicant has made a false or fraudulent statement or a deliberate omission on the application, residency affidavit, health report, or any accompanying document or statement, that applicant will be denied admission. If the student is enrolled when such fraud is discovered, the student may be immediately withdrawn (with no refund), denied further enrollment, and invalidated on credit and any degree based on such credit. International students may face deportation. Actions for this type of offense are handled administratively by the Division of Student Development and Enrollment Services after notification to the alleged violator and hearing by that office.

Deadline for Supporting Documents

If the program has a specific deadline, the application and all supporting documents must be received electronically by that deadline (see the Graduate Programs section in this catalog). For all other programs and nondegree applicants, the application and all supporting admissions documents should be received by the UCF College of Graduate Studies no later than July 15 for fall admission, December 1 for spring admission, or April 15 for summer admission. For international applicants, all supporting application documents should be received by the UCF College of Graduate Studies and all documents required to issue an I-20 be received by the International Service Center no later than January 15 for Fall admission, July 1 for Spring admission, and November 1 for Summer admission. In some cases, applicants may be allowed to register on a temporary basis (without all records), assuming it can be determined from available records or consultation with the students that they appear admissible. Failure to submit records by mid-term of the first semester will result in registration holds for all succeeding terms. Transcripts should be sealed in an envelope by the registrar of the former institution and mailed directly to the UCF College of Graduate Studies.

Change of Major

When students wish to change their major or college, after having applied to a graduate program, they must file a new online application and submit supporting documentation for their intended new program at the UCF College of Graduate Studies and pay the application fee. The program coordinator of the new program will then decide whether to admit the student.

Second Master's Degree

Individuals seeking a second master's degree must file a separate online application and application fee for that program and complete the normal UCF master's degree application requirements for the second degree.

Up to nine semester hours from a completed master's program at UCF or any other institution may be transferred into a second master's program if the courses are not more than seven years old when the second degree is completed.

Admission Decisions

After receiving all official transcripts, standardized test information, and other documents required by the program, the degree program will make an admission decision. Admission to graduate status can be in one of seven categories: regular, conditional, provisional, provisional/restricted, provisional/conditional, restricted, or restricted/conditional status. Applicants should contact the program directly for admission decision information.

Admission Classifications

Graduate Status—Regular

All students who wish to be admitted in regular degree-seeking status or nondegree-seeking status must submit a final, official transcript from a regionally accredited US institution or its equivalent from a foreign institution. All students who wish to be admitted in regular degree-seeking status to a doctoral program or wish to be considered for university-wide fellowships must also submit an official GRE General Test score or an official GMAT score as required. The minimum university requirements for admission to regular graduate status are listed below. Individual graduate programs may specify additional requirements.

  • A bachelor's degree from a regionally accredited U.S. institution or its equivalent from a foreign institution and a GPA of 3.0 or more (on a 4.0 maximum) in all work attempted while registered as an undergraduate student OR while registered as an upper-division undergraduate student (normally based on the last sixty attempted semester hours); OR, a graduate degree or professional degree or equivalent from a regionally accredited U.S. institution or its equivalent from a foreign institution in a field related to the discipline of the program to which the student is applying.
  • Students applying to doctoral programs must submit a competitive score on the General Test of the Graduate Record Examination or a competitive score on the Graduate Management Admission Test (as required) or an equivalent score on an equivalent measure approved by the graduate program and the university.
  • Students applying to doctoral programs must also submit three letters of recommendation, a resume or curriculum vita, and a written essay.
  • A student must be accepted by the program director offering the particular degree program sought and the College of Graduate Studies. Graduate programs are encouraged to have more restrictive admission requirements than the minimum university requirements. Program requirements may be based on other factors such as work experience, research interests of the prospective student, evidence of extracurricular or community work, personal interviews, or other factors specified by the program.
  • International students must demonstrate their proficiency in the English language. International students, except those who are from countries where English is the only official language, those who have earned a degree from a regionally accredited US college or university, or those who have earned a degree from a country where English is the only official language or a university at which English is the only official language of instruction, are required to submit a score on the Test of English as a Foreign Language (TOEFL) or International English Language Testing System (IELTS) before they can be admitted to the university. A computer-based TOEFL score of 220 or 80 on the internet-based TOEFL (or equivalent score on the paper-based test) or 6.5 on the IELTS is required unless otherwise specified by the program.
  • International students applying to master's programs that do not require a GRE or GMAT, must submit a course-by-course evaluation of their official transcripts from a credential evaluation service recommended by UCF. This course-by-course evaluation must show a GPA that is equivalent to a 3.0 from an earned degree that is equivalent to a U.S. bachelor's degree.

Graduate Status—Conditional

A student who meets the minimum university requirements for regular admission (as listed above) but has not submitted all required documents may be admitted conditionally upon recommendation of the program director to which admission is sought and the College of Graduate Studies. Conditions must be met by mid-term of the first semester or the student will be prevented from registering for future semester classes.

Graduate Status—Restricted

Even though minimum university requirements are met, a graduate program may attach restrictions to the admission of an applicant, such as higher GPA requirements, completing a standardized test, completing certain prerequisite courses, maintaining a certain GPA in the first few hours of a graduate program, etc. Students may be denied admission to regular graduate status if the restrictions are not met.

Students who have a graduate GPA less than 3.0 in a degree program at UCF and are admitted into a new degree program will be admitted into the new program in restricted status

Graduate Status—Provisional

A student who does not fulfill the minimum university requirements for regular admission (as listed above) may be admitted provisionally upon recommendation of the program director to which admission is sought and the College of Graduate Studies.

Provisional students may be admitted to regular status following satisfactory completion of nine semester hours, in the graduate program and upon recommendation by the program director and Vice Provost and Dean of the College of Graduate Studies.

Graduate Status—Restricted/Conditional

Even though minimum university requirements are met, a program may attach restrictions to the admission of an applicant, such as higher GPA requirements, completing a standardized test, completing certain prerequisite courses, maintaining a certain GPA in the first few hours of a graduate program, etc. Students may be denied admission to regular graduate status if the restrictions are not met. The student also has not submitted all required documents for admission. All required documents for admission must be submitted by mid-term of the first semester or the student will be prevented from registering for future semester classes.

Graduate Status—Provisional/Restricted

A student who does not fulfill the minimum university requirements for regular admission (as listed above) and has not met the graduate program's specific requirements may be admitted in provisional/restricted status upon recommendation of the program director to which admission is sought and the College of Graduate Studies. A graduate program may attach restrictions to the admission of an applicant, such as higher GPA requirements, completing a standardized test, completing certain prerequisite courses, maintaining a certain GPA in the first few hours of a graduate program, etc.

Provisional/restricted students may be admitted to regular status following satisfactory completion of nine semester hours, in the graduate program and upon recommendation by the program director and Vice Provost and Dean of the College of Graduate Studies AND satisfactory completion of the graduate program's restrictions. Students may be denied admission to regular graduate status if the graduate program's restrictions are not met.

Graduate Status—Provisional/Conditional

A student who does not fulfill the minimum university requirements for regular admission (as listed above) and has not submitted all required documents for admission may be admitted in provisional/conditional status upon recommendation of the program director to which admission is sought and the College of Graduate Studies.

Provisional/conditional students may be admitted to regular status following satisfactory completion of nine semester hours, in the graduate program and upon recommendation by the program director and Vice Provost and Dean of the College of Graduate Studies AND the submission of all required documents for admission. All required documents for admission must be submitted by mid-term of the first semester or the student will be prevented from registering for future semester classes.

Nondegree-seeking Status

Students are generally placed in this category at their request. International students are not eligible for nondegree status unless they hold an eligible visa status.

A student may elect to remain in nondegree status for various reasons (e.g., requirements in a graduate program at another institution, personal improvement, meeting job requirements, and removing academic deficiencies). While in nondegree status, students are allowed to take graduate courses, in some departments, on a space-available basis. Nondegree students may also enroll in specific graduate certificate programs. Not all departments accept nondegree students and the procedures for enrollment into graduate-level classes vary with each department. Students should check with the individual departments or colleges before submitting an application and attempting to register.

All students who take graduate-level course work while in nondegree status should be aware of the limit of 9 semester hours of graduate-level course work that can be transferred into a graduate degree program if a student is granted graduate status. Students who enroll in graduate-level course work in nondegree-seeking status will be placed on hold until they have signed and submitted a Nine-Hour Hold Release Form. Please visit the UCF College of Graduate Studies (Millican Hall 230) or your graduate program office to sign a Nine-Hour Hold Release Form.

In general, Nondegree-seeking students are not eligible for financial aid, assistantships, fellowships, or tuition support, although it is best to check with the Office of Student Financial Assistance for specific details.

Graduate Certificate Status

Nondegree-seeking students or regular graduate students in a graduate degree program may enroll in one of UCF's graduate certificate programs. In all cases, certificate students must have earned a baccalaureate or higher degree, or equivalent, from a regionally accredited university. Unless they are also enrolled in a regular degree program, graduate certificate students are treated as nondegree seeking students. Students who pursue both a degree and a professional certificate must sustain normal academic progress toward the degree program. International students on an F-1 visa are not accepted solely into a certificate program unless they are concurrently enrolled in the Intensive English Language Program at UCF or are attending UCF as a transient student and hold an I-20 from an approved institution.

Nondegree to Regular Graduate Status

Nondegree students wishing to apply to a degree program must also file a new online application and application fee for that degree program. The new online application and all supporting documents must be submitted by the stated application deadline for the degree program. Students who have been admitted in provisional status in a degree program must file a new application if they wish to be accepted by a graduate program different from the program to which they were provisionally admitted.

Appeals

According to state and university regulations, students who are not accepted by a program but who meet the University minimum standards for admission to graduate status are permitted to appeal that decision. The appeal procedure consists of the student writing a letter within thirty days of the date of denial to the program director indicating the desire to appeal and the reasons for the appeal. The program director may ask the department or program graduate committee to examine the necessary information and recommend a response to the appeal. The program director will recommend an admission action to the department chair.

Should the department chair deny the appeal, and there are new circumstances, facts, or other matters that the student feels warrants consideration, the student may request further consideration from the graduate college by writing a letter to the Vice Provost and Dean of the College of Graduate Studies indicating the desire to appeal further and the reasons why an appeal is sought. The Vice Provost and Dean of the Graduate College may ask the Graduate Council to examine the necessary information and recommend a response to the appeal. The decision of the Vice Provost and Dean of the College of Graduate Studies is final.

Registration

UCF has instituted a new registration option that allows students to enroll for the entire upcoming academic year (3 semesters). This improves a student's ability to plan for upcoming terms and allows students more opportunity to make any necessary adjustments to registration. It is important for students to register for courses they plan to complete and fulfill requirements within their degree plan. Students are not required to register for all three terms during their initial appointment but the upcoming academic year will be available. For additional information regarding Multiple Term Registration (MTR), please visit the Registrar's Office webpage.

During each academic semester, registration is held for all new, currently enrolled, degree-seeking, and nondegree-seeking students for the following term. Registration sessions consist of Registration and Late Registration (held during the first week of classes each term).

Multiple term registration begins following midterm of the spring semester for the following summer, fall, and spring terms. Class listings are available only online through the Class Schedule Search at my.ucf.edu. The dates and times for each registration period are included in the Academic Calendar.

Note: Newly admitted students (degree or nondegree) must register for classes in their first term in order to remain active. New students that do not enroll in classes in their first term will have their file inactivated and all future registration dropped. Once their file is inactivated, they will need to apply for reactivation by completing a new online application. Please refer to the Reactivation section above for more information about reactivating your application.

Online Registration

Registration is available over the web using the myUCF system at my.ucf.edu, and in the college advising offices.

PID (Personal Identification Number)

Students obtain the Personal IDentification Number (PID) on their first login to myUCF at my.ucf.edu. The initial login will use a default password. Following instructions, students choose a new password and reminder clue.

Schedule Web Guide

The Schedule Web Guide is published online once a year by the Registrar's Office. The Schedule Web Guide provides the official "Academic Calendar" and describes the policies and procedures governing registration each term. The Schedule Web Guide is available on the Registrar's Office website.

Immunization Form

All new first-term graduate students must have Immunization Forms completed before they are allowed to register at UCF. Holds placed on registration will be removed once the forms are received. Forms may be obtained on the UCF Student Health Services website.

Continuing Graduate Students

Continuing graduate students register through myUCF or after the assigned appointment day and time, which can be found in myUCF. All continuing students should register early. For graduate students with fellowships or assistantships, failure to register early may result in delays in receiving assistantship paychecks and sometimes result in the loss of tuition waivers. Continuing graduate students registering for internship, independent study, thesis or dissertation hours, or research report hours must fill out a Registration Agreement form obtained from their adviser or department office. The college graduate office will normally register students into these courses.

Enrollment of International Students

International students are required to seek advisement from the International Services Center (ISC) to ensure that their enrollment status meets full-time status in compliance with USCIS regulations. Students must obtain advisement from ISC before dropping or withdrawing from courses that would affect their enrollment status.

Nondegree-seeking Students

Before registering, all Nondegree seeking students should check with the departments where they want to take courses in order to learn what is required for registration by that department. Certain classes are restricted, and it is best to find this out first. In the College of Education, Nondegree-seeking students can ONLY register for 5000- and 6000-level classes. In the College of Business Administration, Nondegree-seeking students cannot register for graduate courses without prior approval. The College of Engineering and Computer Science will only allow Nondegree-seeking students to register with special approval from the program director. Nondegree seeking students who want to register for College of Arts and Humanities, College of Health and Public Affairs, College of Optics and Photonics, College of Sciences or Rosen College of Hospitality Management courses should check with the individual programs for more detailed information.

Nondegree seeking students must be registered for 12 hours to be considered full-time. Nondegree seeking students who already have certification elsewhere (i.e., from a College of Education in another state) are not eligible to receive financial aid. In general, Nondegree seeking students are not eligible for financial aid, assistantships, fellowships, or tuition support, although it is best to check with the Office of Student Financial Assistance for specific details.

Only up to nine hours taken in Nondegree-seeking status may be used toward a graduate degree and only upon approval from the academic advisor. Students who enroll in graduate-level course work in nondegree-seeking status will be placed on hold until they have signed and submitted a Nine-Hour Hold Release form.

Holds

A hold (negative service indicator) may be placed on a student's records, transcripts, grades, diplomas or registration due to financial or other obligations to the University. Satisfaction and clearance of the hold is required before a release can be given. Students may check for holds on the myUCF system at my.ucf.edu. To obtain an immediate release for financial holds, payment to the Cashier's Office must be made either in cash, credit card, cashier's check, or money order.

To release College of Graduate Studies holds, the students must provide the outstanding document(s) to complete their records.

Students who are placed on nine-hour holds must sign a Nine-Hour Hold Release form provided by the College of Graduate Studies in order to release the registration hold. This is to ensure that students are aware of the UCF policy that no more than 9 credit hours taken in post baccalaureate, nondegree seeking status are allowed in a graduate program of study should they be admitted in the future.

Please visit the UCF College of Graduate Studies (Millican Hall 230) or your college/graduate program office to sign a Nine-Hour Hold Release Form.

Audit Registration

Audit students are those who desire to attend class(es) without receiving academic credit. Regular tuition and fees are assessed for audit registration. See "Tuition and Fees" for more information about the cost of auditing classes at UCF. Audit registration is on a space-available basis at the assigned time of Registration or at any time during Late Registration and Add/Drop when Late Registration fees will apply. Audit requests for students who register prior to this time will be denied. Students may not change to audit status after Late Registration and Add/Drop, but must remain in the course or withdraw through normal withdrawal procedures. New students must be accepted for admission. Audit forms, available on the Registrar's Office website and in the Registrar's and college advising offices, must be signed by the instructor and presented to the Registrar's Office at the time of registration.

Senior Citizen Audit

Senior citizens (60 years of age or older) who have been residents of the State of Florida for at least one year as of the first day of classes may enroll tuition free as audit students (i.e., no academic credit) on a space-available basis. Forms to be completed include the "Residency Affidavit," the "Student Health History," and the "Senior Citizen Audit Application" and "Senior Citizen Audit Registration Form." These forms are available in the Registrar's Office (Millican Hall 161) or at the Registrar's Office website. It is necessary to complete the required forms during the last hours of registration as noted in the Academic Calendar. Direct student expenses after the completion of registration include the campus ID card, vehicle registration, and textbooks.

State Employee Registration

State of Florida employee enrollment into courses for which the employee will seek a tuition waiver will occur on a space-available only basis on the last day of registration each term at the time specified on the Academic Calendar. For waiver eligibility and application information, see the "Tuition Support" section.

UCF Employee Registration

UCF employee enrollment into courses for which the employee will seek a tuition waiver will occur on a space-available only basis on the last day of registration each term at the time specified on the Academic Calendar. For waiver eligibility and application information, see the "Tuition Support" section.

State Tuition Exemption Program (STEP) (National Guard) Registration

State Tuition Exemption Program (STEP-National Guard) students register on a space-available basis only. Registration is on a space-available basis during the last hours of registration as noted in the Academic Calendar. STEP students must present a "Certification" letter to the Student Accounts Office (MH 107) to receive waiver of eligible fees. Registration before the time specified in the Academic Calendar will result in the student being assessed regular fees. The tuition fee waiver cannot be used for courses that require increased costs, including, but not limited to courses offered through the Division of Continuing Education, independent study, supervised research, supervised teaching labs, thesis hours, dissertation, internships, co-ops, practicum, or applied, individualized instruction in music, art, or dance. Eligible members of the active Florida National Guard may receive a waiver of 50% of tuition and material and supply fees.

Fee Payments

All graduate students must pay their tuition and fees by the published fee payment deadline. If a department or college has not recorded tuition support by then, students must pay all tuition and fees. If a department or college has waived partial tuition and it is recorded, then students must pay the remainder of the tuition owed and all of the fees by the published deadline. It is important for graduate students to register early to provide the department or college enough time to record tuition support.

Fee Invoices

The "Fee Invoice" is your verification of registration. You are not assured of being registered for any class until you print out your Fee Invoice/Schedule. Your fee invoice lists your fees and the classes in which you are registered. Please print a new invoice if you drop or add classes so that the invoice will reflect changes in your fees. Newly admitted students should review their Fee Invoice carefully. If a "non-resident" rate is added to your bill and you believe this is in error, please contact the UCF College of Graduate Studies as soon as possible. For information on Florida Residency for Tuition Purposes please visit the "Financial Information" section of this catalog. If you wish to pay your fees by credit card, press the "ePay fees" button, which will take you to the UCF online credit card payment system. Be sure to have your current address on file (see "Address and E-mail Changes," below).

You may print your "Fee Invoice" through myUCF at my.ucf.edu under the Student Accounts menu or at UCF Kiosks.

Mandatory Health Information

In order for a student to register, the State University System of Florida requires:

  • All students born AFTER 1956 to present documented proof of immunity to measles (rubeola).
  • All students UNDER the age of 40 to present documented proof of immunity to rubella (German measles).
  • All students (REGARDLESS OF AGE) to submit a signed medical history form. Distance learning students who will never come to UCF or an area campus are only required to submit the medical history form.

Students are not allowed to register without proper health information documentation. Please refer to the immunization form for specific details of requirements and acceptable documentation. If you have questions, contact the Immunization Coordinator, UCF Student Health Services (phone: 1-800-613-8544; fax: 407-823-3135; e-mail: pwagner@mail.ucf.edu. Office hours for UCF Student Health Services are Monday-Friday, 8:00 a.m. to 8:00 p.m., and Saturday, 10:00 a.m. to 5:00 p.m. (Holiday hours are 8:00 a.m. to 5:00 p.m.) Visit the UCF Student Health Services website for additional information.

Name Changes

To change the legal name maintained on the student's official UCF record, the student must submit a completed "Change of Name" form and supporting documentation to the appropriate UCF office. Attach to the form a copy of a legal name change document (e.g., marriage certificate, divorce decree, etc.). Undergraduate students must submit the form to the Registrar's Office (Millican Hall 161). Graduate students must submit the form to the UCF College of Graduate Studies (Millican Hall 230). Current UCF employees and students who have been UCF employees within twelve months of the date the name change is requested must submit the form to the Human Resources Office (12565 Research Parkway). The "Change of Name" form is available from the Registrar's Office website or in Millican Hall 161.

Address and E-Mail Changes

To communicate in a more expedient manner, UCF uses e-mail as the primary means of notifying students of important university business and information dealing with registration, deadlines, financial assistance, scholarships, tuition and fees, etc., as described in Student Responsibility for University Communication in this catalog.

If the student's address changes, it is the student's responsibility to make the appropriate changes to the address through myUCF at my.ucf.edu or at any of the kiosks located on campus. Address and e-mail changes also can be made by submitting a Change of Address form or by writing the Registrar's Office, P.O. Box 160114, Orlando, FL 32816-0114 or fax to 407-648-5022. Written requests must be signed and the student number provided. Address changes can also be made by writing the UCF College of Graduate Studies, University of Central Florida, P.O. Box 160112, Millican Hall 230, Orlando, FL 32816-0112 or fax to 407-823-6442.

Transcript Requests

For UCF students applying to UCF graduate programs: You do not need to request transcripts of your UCF course work. The UCF College of Graduate Studies will request those transcripts internally.

Requests for official UCF transcripts are made through the Registrar's Office (in person, by mail, or by fax). "Transcript Request Forms" are also available on the Registrar's Office website. A student's academic record can be released only upon written authorization signed by the student. Telephone and e-mail requests are not accepted. Transcripts cannot be released if the student is on hold due to a financial obligation to the university. Transcript requests must include the student's signature, full name, identification number, and the name and complete address of the person(s) or organizations to whom transcripts are to be sent. If final grades or degree statement are needed, indicate that the transcript request is to be held until all requested data are posted.

A $10 per transcript charge is assessed for each transcript request. Payment for official transcripts is required at the time of request and may be satisfied by cash, check or money order (made payable to UCF), credit card, or UCF Card. Requests received by mail must be accompanied by a check, money order, or credit card information (i.e., card type, card number, 3-digit Security Number, expiration date, and the name to which the card is registered.) Cash payments can be accepted only by the Cashier's Office during that office's regular business hours. The UCF Card payment option is available only at the main Orlando campus and must be made in person at the Registrar's Office (MH 161). Mail written requests for transcripts to: Registrar's Office, Attn: Transcripts, P.O. Box 160114, Orlando, FL 32816-0114. For fax request information and payment procedures, refer to the Registrar's Office website or call 407-823-3100. Transcripts may be sent electronically to other Florida public institutions. Transcripts not claimed with 30 days of printing will be discarded and must be reordered. A $10 per reordered transcript fee must be submitted with the reorder request. Grades are available from myUCF.

Enrollment Certifications

Students may obtain their enrollment online through myUCF. Enrollment certification is free to currently enrolled students. Parents, employers, background checking firms, and other third party agencies may request enrollment and degree verifications online at http://www.degreechk.com/. A fee will be assessed for all such requests. UCF has contracted with Credentials, Inc. to provide current enrollment, degree and past attendance verifications online 24 hours a day, seven days a week. Credentials, Inc. Customer Service is available at 1-847-446-1027, ext. 104 between 7:00 a.m. and 7:00 p.m. CST/CDT Monday through Friday.

Enrollment Status for Fall and Spring Terms

Nondegree-seeking Degree-seeking
Status Credit Hours Status Credit Hours
Full 12 or more Full 9 or more
Half 6, 7, 8, 9, 10, or 11 Half 4.5**,5, 6, 7, or 8
LTHT* less than 6 LTHT* less than 4.5

Enrollment Status for Summer Term

Nondegree-seeking Degree-seeking
Status Credit Hours Status Credit Hours
Full 12 Full 6
Half 6 Half 3
LTHT* less than 6 LTHT* less than 3

* LTHT = Less Than Half Time

** 4.5 hours applies only to College of Business Administration credit hours.

For students receiving university fellowships, assistantships, and tuition support, see Full-time Enrollment Requirements in the General Graduate Policies section of this catalog.

All Federal loan recipients must enroll at least half time for each term that a loan is requested (that is, 4.5+ hours in fall/spring; 3+ hours in summer, regardless of classification). The in-school grace and deferment period of the loan remains as long as the student is enrolled at least half time. Nondegree-seeking students have different requirements and should contact the Office of Student Financial Assistance for specific information.

Students on family insurance policies that require full-time status must take at least 9 hours per semester in the fall and spring terms (6 hours in the summer term) to be considered full time. Students classified as nondegree-seeking must enroll in at least 12 hours of course work in order to be considered full time.

VA Educational Benefits—For degree and nondegree-seeking students, the VA benefits pay levels for credit hour enrollment are:

Full
   Fall and Spring terms 9 Summer term 6
       
3/4
   Fall and Spring terms 7 or 8 Summer term 4 or 5
       
1/2
   Fall and Spring terms 6* (4.5 **) Summer term 3*

* Tuition and Fee payments apply below these credit hours.
** Applies to College of Business Administration credit hours.

Withdrawal Policy

Withdrawal for each term begins after "Late Registration and Add/Drop" ends. Students may withdraw from a class and receive the notation of "W" until the date noted in the "Academic Calendar" of the Schedule Web Guide. A student may withdraw from courses using myUCF at https://my.ucf.edu, or by visiting the Registrar's Office (Millican Hall 161), certain college advising offices, or a Regional Campus records office. Students may withdraw by fax at 407-823-5652. Faxed requests must be received by 5:00 p.m. on the last day to withdraw and must include the student's identification number, the course(s) to be dropped, and the student's signature. Students also may send a written request to the Registrar's Office by mail (to P.O. Box 160114, Orlando, FL 32816-0114). This letter must be time-stamped or postmarked before the published withdrawal deadline and must include the student's identification number, the course(s) to be dropped, and the student's signature. Students seeking to withdraw in person must sign the request and must provide photo identification. The official date of withdrawal is the date the university receives the withdrawal request. Requests received by mail are processed using the postmark as the official date of withdrawal.

Withdrawing from classes may have financial aid, NCAA eligibility, or international Visa consequences. Students should seek appropriate advisement prior to withdrawing from a class.

A student is not automatically withdrawn from a class for not attending, nor can an instructor withdraw a student from a class. Upon request the instructor will provide the student with an assessment of the student's performance in the course prior to the last day of withdrawal.

No withdrawal is permitted after the deadline except in extraordinary circumstances such as serious medical problems. Unsatisfactory academic performance is not an acceptable reason for withdrawal after the deadline. Students seeking to petition for a late withdrawal should consult the College of Graduate Studies (MH 230). At the time of the request, the College of Graduate Studies will ascertain from the instructor whether the student was passing or failing the course. If the student was passing, a "WP" will be recorded on the student's permanent record; if failing, a "WF" will be entered. Medical and late withdrawals normally are for all courses taken in the semester.

Students who seek late withdrawal because they are ill must apply for the withdrawal within six months of the term from which the withdrawal is sought. Students seeking a late withdrawal because of medical conditions must follow the medical withdrawal procedure. The student's physician provides the university with the appropriate medical information, using the forms available in the College of Graduate Studies. A medical withdrawal must be for all classes in the term.

If a medical withdrawal is approved, a "WM" will be recorded for each course. Students who receive a medical withdrawal may be placed on hold until the university can determine that the student is ready to return. If a medical withdrawal is not approved, the request may be approved as a late withdrawal and grades of "WP" or "WF" will be recorded. A grade of "WF" will affect the calculation of the student's grade point average.

Following the close of Late Registration and Add/Drop each term, students withdrawing from courses will incur both grade and fee liability. Students with circumstances determined by the university to be exceptional and beyond their control may apply for a cancellation of enrollment and the elimination of fee liability. Exceptional circumstances include, but are not limited to sickness, death, involuntary call to military service, or administrative errors created by the University. Students must submit a petition and all supporting documentation for a late Drop of courses to the College of Graduate Studies (Millican Hall 230; 407-823-2766) within six months of the end of the semester for which the late Drop is sought.

If a student withdraws from a course while an alleged academically dishonest act is under consideration, and the case is not subsequently resolved in favor of the student, the university reserves the right to assign the appropriate grade for the course.

Financial Support

Graduate students who will be supported on assistantships must contact their program coordinator to see that their employment contract form is filled out and to request tuition support. Paychecks are delayed when these arrangements are not made prior to the beginning of the semester. All graduate students who are receiving fellowships should register as early as possible so that payment arrangements can be made by the UCF College of Graduate Studies.

Student Responsibility to Inform Offices

All graduate students who have financial aid, or who need financial support in order to attend UCF, should be sure to inform all appropriate offices of all changes in financial status. Remember to inform the departmental office, the Office of Student Financial Assistance, and the UCF College of Graduate Studies of all changes related to enrollment, graduate status, or financial support.

Parking

All vehicles parked on campus, including evening students' vehicles, must be registered with the Parking Services Office and display the appropriate permit or decal. Parking Services offers assistance to motorists, including battery jump-starts and unlocking car doors. For more information see the Parking Services Office's website.

Visitor Information Center

To park on campus without a decal, purchase a daily permit at the Visitor Information Center across from the Progress Energy University Welcome Center or from the pay-and-display machines on campus. Daily permits are valid only in student lots. Meters are also available in selected locations.

Records

Student records submitted to the university become the property of the university and cannot be returned to or copied for the student or released to a third party. Student records are digitally scanned.

Family Educational Rights and Privacy Act (FERPA)

The procedures for protecting the confidentiality of student records are based on state regulations and the federal Family Educational Rights and Privacy Act of 1974. FERPA affords students certain rights with respect to their education records. They are:

  1. The right to inspect and review the student's education records within 30 days of the day the University receives a written request for access. Students should submit to the University Registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they desire to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed;


  2. The rights to request the amendment of the student's education records that the student believes are inaccurate or misleading.

    The student may ask the University to amend a record that he or she believes is inaccurate or misleading. The student should write the University official responsible for the record, clearly identify the part of the record to be changed, and specify why the current record is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing;


  3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility; and


  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by a State University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington DC, 20202-4605.

Directory Info

FERPA authorizes the University to classify certain information concerning students as "directory information," which means that it may be released to anyone upon request. In accordance with Florida Statutes Section 228.093, the University is required to release student directory information to independent vendors upon request. Directory information at UCF includes

  • name,
  • current mailing address,
  • telephone number,
  • e-mail address,
  • date of birth,
  • major field of study,
  • dates of attendance,
  • enrollment status,
  • degrees and awards received,
  • participation in officially registered activities and sports
  • athletes' height and weight.

All other student information will be released in accordance with FERPA; in most cases this requires the student's prior written and signed consent. The University extends to students the opportunity to withhold any or all information, including "directory information." To do this, students must complete the appropriate form in the Registrar's Office (MH 161), requesting that this information be withheld. The Golden Rule outlines the University procedures for confidentiality. For additional information describing FERPA policy, enter theDepartment of Education Family Policy Compliance Office website.

Higher Education Act

Lists, descriptions, and sources of information required for disclosure under the Higher Education Act may be obtained from the Registrar's Office (Millican Hall 161) or from the Registrar's website (Higher Education Act).


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